Planning a large event with professional help is recommended especially when crucial dynamics need to be taken into account. In such situations, paying attention to the smallest of all details is very important in order to create a lasting impression to those who attend. Big Bounce Fun House Rentals is the source for professional event planning in Indianapolis and surrounding areas.
The following are the points you need to keep in mind:
1. The very basics
You first need to decide on a particular theme idea and conceptualize it. Based on the type of audience you look forward to having at your event and the theme you settle for, it’s easy to start planning. Also, to rule out any clashes with other events, ensure you cross-check the calendar. For the best turnout, pick a date when your audience is not preoccupied with another event. In other words, take care to ensure that your event does not hamper your guests’ routine.
2. Invite a professional in early enough
Event planning requires acute organization and seamless execution of ideas. If the event goes awry, it’s easily seen as a sign of failure on your part. It is very beneficial to include the pros at Big Bounce Fun House Rentals in your planning from the very beginning. Our professionals can help ensure that:
- Required equipment is acquired at a competitive market rate
- Basic essentials such as food, concessions, face-painting, entertainment, etc is coordinated in a timely fashion
- Required safety and security standards are adhered to before, during and after the event
- The venue, lights and sound system are all properly set up and all equipment is checked before the event
Note: By this time you need to have identified the sound system. Any lose nuts and bolts also need to be identified and dealt with at this stage of planning.- If you do not have a sound system, we cam provide one at a small fee.
3. Go social and promote your event widely
Large events are (sometimes) best rolled out using social media. Create a hashtag for the event and encourage your guests (or interested parties) to tweet about it. If social media isn’t a reliable channel for you, use print media or TV promos to hype the event.
When you involve Big Bounce Fun House Rentals with your event, talk to use about social media. We have several followers and have a monthly newsletter that we will advertise your event for free. We also have programs for a social media promos through Facebook that will advertise DIRECTLY to your target market.
4. Always have Plan B
Things may not always go on as planned. Some guests will be late. Some machines may fail to work momentarily. So always anticipate that something might somehow go wrong and put in place Plan B. With professional support from Big Bounce Fun House Rentals, the likelihood of such “oops” moments are very unlikely.
5. Delegate responsibilities
Don’t be Jack of all trades and master of none. When it comes to event planning, it’s always wise to have designated people do respective jobs. So, ensure you distribute work evenly and keep back-up just in case of last minute glitches.
6. After the event
Remember to send out a thank you note to all guests. You may also need professional support at this point to ensure all loose ends are taken care of.
The old saying goes “The devil resides in details”. It is this devil you need to cater to when planning a large event. We hope that the tips provided above will help you begin well in advance of your event and get everything in order before the big day. Give us a call today at Big Bounce Fun House Rentals and enlist our professional event planning services to ensure your event is a memorable one, for all the RIGHT reasons !